2023 Fall Product: Troop Agreement Form

As the Troop Product Manager, you will coordinate the product program for the troop, working with volunteers and caregivers to ensure that girls have the opportunity to learn the five skills at the core of the Girl Scout product programs.

Qualifications

Must be an active, registered member of GSUSA.
Must have a current (within 3 years), eligible background check on file with GSCSA.
Basic computer skills with email access are required.

Responsibilities

Comply with all GSCSA policies/procedures, including those outlined in the Volunteer Product Program Guide.
Review and model the Code of Conduct for Girl Scout product programs volunteers as outlined below.
Meet all paperwork and submission deadlines.
Verify that all participating girls are registered members of GSUSA and are correctly assigned to your troop's roster.
Have an open troop checking account that meets all GSCSA requirements. Deposit 100% of funds earned.
Educate caregivers in proper program procedures. Collect a signed Parent Agreement form for each girl participating in the program. Keep Parent Agreement Form saved with your troop records.
Count product at the time of distribution and sign a receipt.
Count money collected with the parent/caregiver, and provide a signed receipt to the parent/caregiver.
Follow the product theft procedure for any parents/caregivers that have an outstanding balance.
Distribute rewards to girls within one week of receiving them and report all missing rewards immediately to info@girlscoutcsa.org.

Code of Conduct
Responsible behavior is a key expectation for girls and adults participating in Girl Scout Product Programs. Responsible behavior reflects trustworthiness, respect, fairness, caring, and citizenship. Participants are expected to follow all program guidelines as outlined in the Volunteer Product Program Guide and behave appropriately to ensure a high-quality learning experience and for the safety of all participants. By signing the Troop Agreement form, you are agreeing to adhere to the following Code of Conduct:

Remember - I am a role model, my behavior reflects on all Girl Scouts
Be polite and friendly to customers, fellow Girl Scouts, and volunteers
Adhere to all sales start and end dates
Adhere to the set price of all product
Follow all social media, general safety, and online safety guidelines
Will not ask another business to place orders or sell product for a girl
Will ensure accurate banking information is submitted by the deadline
Will provide kind and supportive guidance and education for fellow volunteers and caregivers in how to model principles and practices that demonstrate appropriate decision-making and responsibility for our girls

Procedures and guidelines referenced in the Code of Conduct are detailed in the Volunteer Product Program Guide.

Disciplinary Actions
We rely on our volunteers to kindly coach each other through making decisions that focus on educating the girls and making this a safe, fair, and fun learning experience for them.

If a volunteer or troop displays repeated behavior that does not honor the Code of Conduct or product program procedures, and does not correct itself after peer coaching, the council will consider whether disciplinary actions are warranted. These consequences will include forfeiture of rewards or proceeds or dismissal from volunteer positions. The consequence(s) will be carefully considered according to the degree of poor conduct displayed.

If you believe any situation threatens the safety of the girls, or their proceeds, please contact Council.

This agreement must be signed by an authorized signer on the Troop bank account and submitted before troop or girl materials will be released.

Name*

First NameLast Name

Service unit number*

Troop number*

Address*

Street Address

Street Address Line 2

CityState

Zip Code

Email*

example@example.com

Phone number*

Area CodePhone Number

Driver's license number*

Employer*

Troop Bank Account information

Troop bank name*

Troop bank routing number*

Routing number, include zeros

Troop bank checking account number*

Account number, include zeros

I accept the role of troop product manager for troop*

Troop number

I accept the role of Troop Product Manager for the Troop listed above, including meeting the expectations and requirements articulated above. I have read and agree to model the Code of Conduct as outlined in the Volunteer Product Program Guide. I agree to accept financial responsibility for all products and money that I receive. I understand that failure to account for money and products received, or failure to follow the product theft process, will be considered misappropriation of funds and may result in civil and/or criminal prosecution for the amount owed plus attorney fees and court costs. If I fail to turn over monies and/or information for collection of debt, I will be removed from any and all volunteer positions with GSCSA. I agree that the bank information entered above is accurate, and that I will be responsible for any charges if I have entered the bank account information incorrectly.

Please sign on the line below. Forms that do not have a signature will be rejected as incomplete.

Signature*

Date*

Date

Will you be adding an optional additional signer at this time?*

YesNo

Name

First NameLast Name

Service unit number

Troop number

Address

Street Address

Street Address Line 2

CityState

Zip Code

Email

example@example.com

Phone number

Area CodePhone Number

Driver's license number

Employer

I accept the role of troop product manager for troop:

Troop number

I accept the role of Troop Product Manager for the roop listed above, including meeting the expectations and requirements articulated above. I have read and agree to model the Code of Conduct as outlined in the Volunteer Product Program Guide. I agree to accept financial responsibility for all products and money I receive. I understand that failure to account for money and products received, or failure to follow the product theft process, will be considered misappropriation of funds and may result in civil and/or criminal prosecution for the amount owed plus attorney fees and court costs. If I fail to turn over monies and/or information for collection of debt, I will be removed from any and all volunteer positions with GSCSA.

Signature

Date