Service Unit Agreement Form

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As the service unit cookie manager, you will coordinate the Girl Scout Cookie Program for the service unit, working with volunteers and parents to ensure girls have the opportunity to learn the five skills at the core of Girl Scout product programs.

Qualifications

Must be an active, registered member of GSUSA.
Must have a current (within 3 years), eligible background check on file with GSCSA.
Basic computer skills with email access are required.

Responsibilities

Comply with all GSCSA policies/procedures, including those outlined in the Cookie Volunteer Guide.
Review and model the Code of Conduct for cookie program volunteers as outlined below.
Complete all required training for this role.
Educate troops in proper program procedures.
Meet all paperwork and submission deadlines.
Remind troops to submit all documentation on time and meet all deadlines.
Enter and verify all information into eBudde on or before the deadline.
Arrange a service unit delivery site for cookies and rewards, if applicable. Sign for all cookies received and maintain complete and accurate records of all cookies received.
Store all cookies according to guidelines in the Cookie Volunteer Guide, taking all precautions to prevent damged product.
Inspect and distribute cookies to troops using receipt system.
Have an open service unit checking account that meets all GSCSA requirements. Have a current ACH Authorization form on file with GSCSA. Deposit sufficient funds to cover ACH withdrawals.
Distribute rewards to troops within one week of receiving rewards and report any missing rewards immediately to your experience manager.
Notify staff of any accidents, incidents, or problems.

Code of Conduct
Responsible behavior is a key expectation for girls and adults participating in the cookie program. Responsible behavior reflects trustworthiness, respect, fairness, caring, and citizenship. Participants are expected to follow all program guidelines as outlined in the Cookie Volunteer Guide and behave appropriately to ensure a high-quality learning experience and the safety of all participants. By signing the Service Unit Agreement form, you are agreeing to adhere to the following Code of Conduct:

Remember that I am a role model, my behavior reflects on all Girl Scouts
Be polite and friendly to customers, fellow Girl Scouts, and volunteers
Adhere to all sales start and end dates
Adhere to the set price of all cookies
Follow all social media, general safety, and online safety guidelines
Will not ask another business to place orders or sell cookies for a girl or troop
Will provide kind and supportive guidance and education for fellow volunteers and parents in how to model principles and practices that demonstrate appropriate decision-making and responsibility for our girls

Procedures and guidelines referenced in the Code of Conduct are detailed in the Cookie Volunteer Guide.

Disciplinary Actions
We rely on our volunteers to kindly coach each other through making decisions that focus on educating the girls and making this a safe, fair, and fun learning experience for them.

If a volunteer or troop displays repeated behavior that does not honor the Code of Conduct or cookie program procedures, and does not correct itself after peer coaching, the council will consider whether disciplinary actions are warranted. These consequences could include forfeiture of rewards, bonuses, or proceeds, or dismissal from volunteer positions. The consequence(s) will be carefully considered according to the degree of poor conduct displayed.

If you believe any situation threatens the safety of the girls, or their proceeds, please contact the council.

This agreement must be signed by an authorized signer on the service unit bank account and submitted before any sales materials will be released.

Name*

First NameLast Name

Service unit number*

Address*

Street Address

Street Address Line 2

CityState

Zip Code

Where should all sales materials for troops in your Service Unit be mailed to?*

Mail sales materials for all troops in my Service Unit to the address above.I would like sales materials delivered to a different address...

Address for Sales Materials Delivery*

Name

Street Address

CityState / Province

Postal / Zip Code

Email*

example@example.com

Phone number*

Area CodePhone Number

Service Unit Bank information

Service unit bank name*

Service unit bank checking account #*

Include zeros, Account number

Service unit bank routing #*

Include zeros, Routing number

I accept the role of service unit cookie manager for service unit*

Service unit number

I accept the role of service unit cookie manager for the service unit listed above, including meeting the expectations and requirements articulated above. I have read and agree to model the Code of Conduct as outlined in the Cookie Volunteer Guide. I agree to accept financial responsibility for all cookies and money I receive. I understand that failure to account for money and cookies received, or failure to follow the cookie theft process, will be considered misappropriation of funds and may result in civil and/or criminal prosecution for the amount owed plus attorney fees and court costs. If I fail to turn over monies and/or information for collection of debt, I will be removed from any and all volunteer positions with GSCSA. I agree that the bank information entered above is accurate, and that I will be responsible for any charges if I have entered the bank account information incorrectly.

Draw your signature in the box below using your mouse. You can also use your finger or a stylus/pen if on a touch-screen device. Forms that do not have a signature will be rejected as incomplete.

Signature*

Date*

Date

Will you be adding an optional additional signer at this time?*

YesNo

Name

First NameLast Name

Service unit number

Address

Street Address

Street Address Line 2

CityState

Zip Code

Email

example@example.com

Phone number

Area CodePhone Number

I accept the role of service unit cookie manager for service unit

Service unit number

I accept the role of service unit cookie manager for the service unit listed above, including meeting the expectations and requirements articulated above. I have read and agree to model the Code of Conduct as outlined in the Cookie Volunteer Guide. I agree to accept financial responsibility for all cookies and money I receive. I understand that failure to account for money and cookies received, or failure to follow the cookie theft process, will be considered misappropriation of funds and may result in civil and/or criminal prosecution for the amount owed plus attorney fees and court costs. If I fail to turn over monies and/or information for collection of debt, I will be removed from any and all volunteer positions with GSCSA. I agree that the bank information entered above is accurate, and that I will be responsible for any charges if I have entered the bank account information incorrectly.

Signature

Date

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Service Unit Agreement Form

Optional Additional Signer